Northern Rural Net
Job Title: Executive Assistant (House Manager)
Location: Bancroft, ON
Employment Type: Minimum 18 hours per week with possibility of additional hours

Schedule: This role follows a set schedule to start Mon, Wed, Fri 7AM to 10AM well as 3:30PM to 6:30PM for a total of 18 working hours per week minimum. From time to time, there may be opportunities for additional hours and overtime depending on travel needs, business needs and mutual availability, which can provide additional earning potential.

Compensation:
* $22-$24 per hour depending on experience
* Availability to grow in corporate/business functions
* Wellness stipend and 2 weeks of paid vacation per year
* Mobile phone service monthly paid for/supplied
* Internet at home paid for/supplied

Start Date: ASAP

Requirements:
* Maintain a smoke-free environment
* Reliable transportation
* General vaccinations (Flu, Covid)
* CPR and First Aid Certified preferred
* Fragrance-free preferred
* Comfortable with occasional travel and overtime as needed
* Strong English language skills required; French is a plus
* Ability to sign an NDA

About Our Family:
We are a dynamic, busy family. Our lives are centered around our entrepreneurial spirit, as we own and operate multiple businesses. This keeps us on the move, often balancing time between work, family, and a full calendar of events, including business functions, corporate gatherings, and charity galas.
At home, we maintain a warm and inviting space where we prioritize efficiency and family connection, even amidst our hectic schedules. While we both work from home and travel frequently, we recognize the importance of structure, organization, and a serene atmosphere to support our day-to-day lives. Our family values are deeply rooted in our culture, and we seek to infuse that into our home life, creating an environment of warmth, tradition, and respect.
Our grandchildren are of paramount importance to us. We value a candidate who is naturally warm and comfortable around children, as they will be an integral part of the family’s routine.
We are looking for someone whose focus will be day-to-day / week-to-week management, organization, and family coordination.
The ideal candidate will possess an eye for detail and personal style and have experience managing a large household with multiple moving parts. Whether it’s managing schedules, overseeing vendors, or handling logistics for events, you will be at the heart of maintaining order in what can feel like a whirlwind of activities. Above all, we are seeking someone who will become an essential part of our team — someone who is organized, adaptable, and able to anticipate our needs, both professionally and personally.

Who You Are / What We’re Looking For:
* Highly organized with the ability to manage multiple tasks and competing priorities seamlessly
* Proactive and capable of anticipating the family’s needs before they arise
* A professional who understands boundaries, with a calm and composed demeanor, especially under pressure
* Detail-oriented, with a strong ability to create and maintain household systems and organization
* Comfortable working independently and making decisions without constant direction
* Tech-savvy and experienced in managing complex calendars and using tools to stay organized
* A problem-solver, able to address issues and find solutions efficiently
* A positive, can-do attitude with the ability to adapt to an ever-changing environment
* Possess a strong sense of style and current fashion awareness, comfortable offering clothing and styling advice, and doing personal shopping for the family.
* Trustworthy with a high level of discretion, particularly when managing family matters
* Comfortable with children
* Experience in private household management or as an executive assistant, preferably in a busy family environment
* Fluent in English, with additional language skills (French) being a plus
* Able to work with confidentiality and respect

Key Responsibilities:
Household Organization & Maintenance:
* Create and maintain household organization systems for closets, pantry, drawers, and storage areas
* Weekly resets and light tidying to ensure the home is always clean and organized (putting things away, decluttering, wiping surfaces)
* Seasonal swaps for clothing, bedding, and home décor
* Manage donation drop-offs and organize items for charity
* Tidy outdoor porch and backyard areas as needed
* Event prep including décor and logistics for hosting family gatherings and parties
* Packing/unpacking for travel
Travel / Driving :
* Be prepared and willing to travel with the family on vacations and outings.
* Packing/unpacking for travel
* Perform functions as a driver to and from work where applicable, family travel and destinations such as airports, and train stations
Inventory & Errands:
* Restock household supplies (pantry, fridge, toiletries)
* Track household orders and subscriptions, including returns and dry cleaning
* Run family errands such as shopping, gift selection, and package handling
* Personal shopping for clothing and household items on behalf of family members; recommend stores and brands aligned with family’s taste
Meal Support:
* Assist with meal prep as needed (not daily), including assembling light meals and grocery shopping (pursuant to your schedule)
* Coordinate food needs and shopping alongside a household chef when applicable
* Ensure kitchen is cleaned and organized after meal prep
Laundry & Linens:
* Manage all aspects of laundry — washing, drying, folding, ironing, steaming, and putting away
* Care for special garments like school uniforms, delicate fabrics, and seasonal items
* Linen rotation including changing beds once per week
Family Support:
* Periodic support for grandchildren and related activities.
* Ensure family’s schedules are coordinated and efficient
Vendor & Service Management:
* Oversee and coordinate with regular cleaners, landscapers, and spa company
* Research, book, and serve as primary contact for home and property repair vendors
* Manage other services as needed, such as at home car detailers
Administrative Support:
* Design and maintain a household calendar intake system to keep all family schedules consolidated and current
* Provide light business support as needed, including errands related to the family’s business

Please submit following application details to shutchinson@nrnetworks.com :
* A short letter introducing yourself and explaining why you’d be a great fit.
* Your updated resume.
* Three professional references with contact information.
* Please note: Police and vulnerable sector clearance will be required upon hire.