The City of Quinte West invites applications for the following full time position:

Administrative Assistant, Planning

Planning and Development Services

The Administrative Assistant, Planning is responsible for providing administrative support to the Director, the Manager of Planning Services and in general, the Department of Planning & Development Services.

Duties and Responsibilities:

The position will:

Receive incoming planning revenue and other municipal revenue.
Type file, photocopy and send planning documents.
Order supplies in accordance with the departmental budget.
Maintain confidentiality of information to and from the department.
Ensure the Planning and Development Services Department’s records management system is kept current and be responsible for retrieving and storing information in accordance with the City’s records retention schedule.
Ensure all requests for information are responded to in accordance with the Freedom of Information and Protection of Privacy Act.
Collect fees for review and process zoning/building compliance letters.
Attend meetings of the Planning Advisory Committee and Site Plan Control Committee to act as Recording Secretary.
Attend special meetings as required to act as Recording Secretary.
Type, file and index all correspondence and reports required for planning studies and related projects.
Type, file and index all correspondence and reports required during the processing of development applications including, but not limited to, Official Plan and Zoning By-law Amendments, Plans of Subdivision/Condominium and Site Plan Control applications and agreements
Update planning documents as required including photocopying and assembly.
Schedule and coordinate internal processes, appointments and meetings.
Take telephone and counter inquiries as required.
Demonstrate a commitment to learning and overall professional development.
Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act, other applicable legislation, best practices, City policies and procedures where applicable.
Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

Education/Specialized Training/Skills:

The position will require:

A minimum of a two (2) year College Diploma in Office Administration or a related field.
Working knowledge of planning policies and regulations.
Excellent organizational, interpersonal, verbal and written communication and office administration skills with the ability to multi-task in a busy environment with a proven focus on service delivery.
A highly developed sense of professionalism, tact and diplomacy.
Must demonstrate respect for confidential and sensitive issues.
Demonstrated telephone and public relations skills.
Demonstrated ethical behaviour and business practices..
Strong computer skills including Google Workspace, Microsoft Word, Excel, PowerPoint, Dayforce (or other similar software programs) email and internet.
Strong written and verbal communication skills.
Strong and effective analytical, strategic, critical thinking and problem solving abilities.

Work Experience:

The position will require:

a minimum of two (2) years of experience in an office environment with preferred emphasis on planning and development issues. 
Communication and public relations skills are required, as well as a commitment to understanding and meeting customer/community needs.  

Remuneration: $30.39/hour (Grade 6, Step 1 of 2024 CUPE Wage Grid)

Qualified applicants are invited to apply online with their resumes by 11:59 pm on January 31, 2025. They may also visit the City of Quinte West website at www.quintewest.ca for more information.

We thank all applicants for their interest and advise that only those candidates selected for an interview will be contacted. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for potential employment. 

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Quinte West is pleased to accommodate individual needs of applicants with disabilities within the recruitment process. Please call 613-392-2841 x1106 or email hr@quintewest.ca if you require an accommodation to ensure your participation in the recruitment and selection process.

Applicants will be required to consent to the completion of a criminal reference check and the completion of a driver’s abstract, if deemed a requirement of the position.