Project Manager, Ecologist J0624-0008

Company Details

Salary: $100,666.02 – $125,823.15/Year

Comprehensive Benefit Plan paid by employer

Defined Benefit Pension Plan-OMERS with Employer-matched contributions

Hours of Work: 35 hrs/week

Hybrid Work Arrangement Available

Closing Date: June 18, 2024

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.As staff, you play a pivotal role in enhancing people’s lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you’ll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you’ll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Under the direction of the Manager, Environment Operations & Programs, the Project Manager, Ecologist provides expertise and leadership for coordinating all aspects of the design, permitting and implementation of environmental projects and ecological mitigations, inspections, and reports for capital projects across the Corporation.

The Project Manager oversees all aspects of the corporate species at risk (SAR), wildlife, and habitat programs from project inception to completion and is responsible for ensuring the project is completed on budget, on time and within scope. The Project Manager reviews and directs the work of staff, consultants, and contractors to develop plans, data sets, drawings, specifications, schedules, and budgets. They also oversee the design, implementation, and tracking of specific strategic projects for the Business, Real Estate & Environment department.

KEY DUTIES & RESPONSIBILITIES:

Ecological and Environmental Project Management:
– All aspects of project management from public engagement, design, measurement, execution, and review for Ecological and Environmental projects and construction projects with an environmental/ecological aspect using effective documentation and technology to manage projects and communicate progress.
– Manage the design and construction team (including consultants, engineers, and contractors) involved with the design, construction, and mitigation projects for BREE department and internal corporate departments as well as external boards, agencies and associations which make use of City facilities.
– Determine and define the scope of work (construction activities) and deliverables for projects.
– Prepare the Project Management Plan, including Project Charter, Budget, Schedule, risk Register and organizational Chart.
– Predict the resources needed to complete the project.
– Interact with the entire project team to ensure work completed meets project specifications within agreed to timelines.
– Manage the project scope to ensure the project is completed within scope.
– Manage the project schedule to ensure the project is completed on time.
– Manage the project budget to ensure the projects is completed on budget.
– Asist the Manager, Environment Operations & Programs with improving the established project management best practices and methods.

Ecological Screening and Wetland & Terrestrial Evaluations:
– Able to apply technical expertise and judgment as well as provide expert professional direction on a variety of ecological subjects.
– Prepare Environmental Impact Studies, wetland boundary delineation reports, and avian surveys as needed.
– Prepare work plans and specifications and tender documents to support projects across the corporation.
– Obtain necessary permit approvals, registrations, and other regulatory approval required for all corporate projects with an ecological or environmental impact.
– Ensure site safety, environmental standards, quality of materials and quality of workmanship meet or exceed identified standards.
– Negotiation and resolution of conflicts with consultants and contractors.
– Assist the Manager, Environment Operations & Programs with the negotiation and resolution of construction claims.
– Assist the Manager, Environment Operations & Programs with development of policies, procedures, and standards with respect to public works, engineering, and facilities construction and maintenance.
– Assist with establishing and scoping the terms of reference for natural heritage studies and development proposals.
– Conduct peer reviews on EIS reports and provide recommendations to Planning Staff
– Assist the Manager, Environment Operations & Programs with the strategic planning of ecological and environmental programs and related policy and procedures including communication and budgeting.
– Respond with expert knowledge to general inquiries from the public, elected officials, regulatory officials, committee members and staff.

Species at Risk (SAR), wildlife monitoring and mitigations:
– Demonstrate strategic thinking and sound judgment to prioritize and organize various project phases in line with Council and Corporate priorities/workplans and risk analysis.
– Manage the risk register to ensure all project risks are identified, managed, or mitigated.
– Provide professional opinion, advice and guidance to senior management and other City departments on the projects, policies, programs, and services provided within the BREE department and with respect to relevant corporate initiatives.
– Prepare reports to City Council and Committees.
– Provide written and verbal responses to relevant inquiries from Council and members of the public.
– Support or attend public, committee and Council meetings as required.

Procurement:
– Produce procurement documents in accordance with the City of Kingston purchasing bylaw to be posted publicly or sent directly to proponents. Evaluate proponent submissions and aware contracts based on scoring criteria. Submit purchasing requests through the City’s FMS system.
– Following the City’s Purchasing Bylaw, procure consultants and construction services for ecological and environmental consultants and contractors.
– Review RFP submissions and assist other PMs with RFP reviews.

Other:
– Assist Environment staff with Spill Response and Reporting
– Assist Environment staff with preparation of presentation materials and delivery.
– Assist Environment staff with delivery of Environmental Risk Management (ErMS) education and training modules.
– Provide technical support to corporate maintenance operations.
– Support unforeseen community organizational needs.
– May be required to support Emergency Management Response efforts as an essential service.
– Other duties as assigned.

Qualifications, Competencies
Degree in biology, environmental science, or geography with emphasis on ecology and wildlife or related field of study.

Post graduate education in ecological restoration, field investigations and terrestrial evaluations etc. preferred.

3 to 5 years of recent and relevant experience in project management with emphasis on ecological and environmental projects.

3 to 5 years of professional experience in the applied science of wetland ecology, wetland functions, plant identification, and use of field guides and keys.

Minimum of 5 years of recent and relevant experience carrying out standard ecological field inventories and evaluations including targeted SAR surveys.

Minimum 3 years experience obtaining natural heritage permits, approvals, and licenses to carry work in accordance with legislation and regulations.

5 to 10 years experience with multi-disciplinary projects involving million-dollar construction projects preferred.

Certified as an Ontario wetland evaluator (OWES), and Ecological land classification (ELC).

Experience with ecological restoration projects preferred.

Experience focus on species at risk, migratory birds, and habitat evaluation preferred.

Experience working with a municipality, provincial, or federal agency as a biologist or ecologist preferred.

Must demonstrate Corporate Competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.

Skills, Abilities, Work Demands
Superior project management skills with an ability to apply sound project management to the implementation of complex projects as well as environmental management programs for the corporation.

Excellent interpersonal skills with the ability to establish positive relationships with the public, City staff, Council, committees, and related organizations at the local, provincial, and federal levels.

Extensive knowledge of the Conservation Authorities Act, Migratory Birds Convention Act, Fish and Wildlife Conservation Act, Endangered Species Act, Species at Risk Act, Fisheries Act, Aggregate Resources Act and the Environmental Protection Acts.

Highly developed analytical and research skills with the ability to formulate solutions to complex issues.

Ability to review and evaluate natural heritage features to support Real Estate, Transportation, and Planning departments.

Ability to build trust and credibility in a politically sensitive role with competing demands and priorities.

Able to oversee change management while responding effectively to the expectations and needs of internal and external stakeholders.

Ability to think strategically, anticipate and consider large scale issues and develop credible short-term as well as long-term strategies.

Ability to research and analyze complex issues, prepare natural heritage assessments, inventories, impact assessments, and technical reports.

Strong knowledge of the City’s municipal policies, procedures, by-laws and applicable legislation and regulations.

Working knowledge of relevant municipal, provincial, and federal government processes, acts, and legislation such as the Occupational Health & Safety Act, and the Accessibility for Ontarians with Disabilities Act, 2005 and standards.

Strong computer skills including MS Office.

Valid class “G” driver’s licence.

Required to obtain and maintain a satisfactory criminal record check.

Closing Statement
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.