City of Kingston

Clerk IV (Finance)

Job Number: J0525-0294

Bargaining Unit: CUPE

Job Type: Regular, Full-time

Hours of Work: 35 hours/week

Rate of Pay: $28.47 – $34.84/Hour

Closing Date: August 4, 2025

Opening Statement
The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities. As staff, you play a pivotal role in enhancing people’s lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you’ll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you’ll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Director, Housing & Social Services, this position performs all Housing & Social Services office administration functions, including but not limited to, procurement, accounts payable and receivable, payroll, coordination of attendance information and related HR administration.

KEY DUTIES & RESPONSIBILITIES:

Responsible for the administration and coordination of procurement activities for the department including receiving & processing payments for office supplies, equipment, related maintenance and services

Process accounts payable and receivable transactions, respond to all related inquiries

Reconcile monthly and year end office administration accounts and prepare financial reports

Maintain attendance information and prepare hourly payroll, maintain related in house records, tracking tools and schedules; research and resolve related issues

Complete all required HR actions & documentation; respond to employee related inquiries

Manage telephony system and respond to related issues and inquiries

Coordinate employee systems and building access

Manage cash receipts including bank deposits

Manage records related to the above duties including their filing, storage and purging

Responsible for the administration and coordination of procurement activities for the designated business unit

Provide administration support to department’s Joint Health and Safety Committee

Issue manual replacement client cheques

Prepare cost and statistical reports as requested

Assist with general admin office functions including mail distribution and general staff inquiries

Know and observe Occupational Health & Safety regulations and local office security policies in the performance of all duties

Other duties as assigned.

Qualifications, Competencies

2 year diploma in Business Administration, Office Administration or equivalent.

2 years experience in payroll data entry and bookkeeping in an accounts payable and receivable environment.

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.

Skills, Abilities, Work Demands

Typing 50 wpm (tested) and Intermediate Microsoft Office skills (word, excel and access tested)

Knowledge of provincial Social Assistance Management System (SAMS) and PeopleSoft software an asset

Intermediate mathematics/accounting/skills

Ability to interpret policy

Ability to create reports and inventory data

Strong organization & administration skills and ability to meet deadlines

Strong interpersonal skills, ability to manage difficult interactions

Adherence to strict confidentiality requirements

Required to obtain and maintain satisfactory criminal record check.

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.