Financial Administration Officer (Housing Programs)  

Job Number: J0426-0261

Bargaining Unit: CUPE

Job Type: Regular, Full-time Hours Position

Hours of Work: 35 hours/week

Rate of Pay: $32.36 – $40.33/Hour

Closing Date: May 14, 2026

Comprehensive Benefit Plan paid by employer

Defined Benefit Pension Plan-OMERS with Employer-matched contributions

In-person with occasional Hybrid work arrangement – 362 Montreal St.

The Role

Reporting to the Housing Programs Administrator, the Financial Administration Officer (Housing Programs) is responsible for completing housing program payments, client file coordination and support, contract administration, data management and reporting.

The Financial Administration Officer (Housing Programs) also assists with operational reviews of housing providers, participates in the development and/or revision of housing program directives, collects and collates related statistical data and assists in responding to requests for related programs.

Meet your department…

We help residents access and maintain safe, affordable housing through programs and supports. Our team administers initiatives such as down payment assistance, home repair loans, and incentives for creating new units, and manages social housing options and subsidies for low-to-moderate-income households.

What you’ll do…

Track and manage client files to determine client eligibility for financial assistance and/or subsidies.

Stay abreast of legislative, regulation and local policy changes as they relate to the Housing Services Act, 2011 (HSA), Residential Tenancies Act, 2006 (RTA), rent calculations and financial reporting to ensure the City, housing providers and clients are in compliance and drawing on all available funding sources.

Maintain current and comprehensive knowledge including applicable legislation and guidelines related to the HSA, its regulations and local policies related to rent calculations, financial reporting, and related administration.

Accountable for the receipt, review, verification and calculation of rent entitlements, cost sharing adjustments, tenant income, and subsidies as set by the Ministry of Municipal Affairs and Housing.

Review, track, and process monthly rent subsidy payments to housing providers.

Review and reconcile monthly rent supplement, assistance payments and payment requests.

Conduct annual client eligibility reviews.

Identity and adjust payments and overpayments to landlords and clients.

Manage move-out arrears relating to rent-geared-to-income (RGI).

Responsible to provide financial and statistical data collecting/reporting functions to meet provincial and municipal requirements.

Responsible for the administration and maintenance of various internal and external programs and databases used to track payments, monitor status and ensure compliance.

Perform duties related to rent supplement units, confirm market rate increases are accurate and complete appropriate documentation, follow-up and records management.

Regularly respond to housing, financial and program management related inquiries from staff, management, service agencies, housing providers, landlords and clients (in person, by email and phone).

Responsible for the completion of municipal and provincial reporting as required, including Transfer Payment Ontario (TPON) reporting.

Know and practice appropriate protection of privacy disclosures and information access practices per corporate policy and Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Reconcile payment requests, submit to the Ministry, and reconcile payments as received.

Participate in staff meetings and working groups.

Track and follow up on housing provider and Ministry requirements.

Know and observe Occupational Health and Safety regulation and local security policies in the performance of all duties.

Participate in operational reviews of housing providers.

Perform other duties in the event of a peacetime emergency as set forth in the Community Development Service Group Emergency Response Plan.

Other duties as assigned.

To qualify, you’ll need…

3-year diploma.

2 years’ experience in financial administration with legislation and/or policy interpretation responsibilities.

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation.

Ability to communicate effectively with clients, tenants, landlords, service providers and various levels of government.

Strong interpersonal skills and ability to manage difficult interactions.

Intermediate mathematics/accounting skills.

Strong critical thinking, analytical and mathematical skills, including ability to identify and resolve problems.

Strong organization and administration skills; ability to manage a high workload and meet deadlines.

Intermediate Microsoft Office Skills (Word, Excel, and Access).

Knowledge of the Transfer Payment Ontario (TPON) System.

Ability to interpret legislation and related policies.

Knowledge of and Adherence to strict confidentiality requirements.

Municipal/provincial experience an asset.

Verbal French language skills an asset.

Required to obtain and maintain satisfactory criminal record check.

Why Us?

Join a team that’s building more than a city – we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government – we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well-being, and creating an environment where every voice counts. Your career is more than a job – it’s where your impact begins.

Why you’ll love it here…

We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long-term disability. Specific benefits can vary depending on your role and terms of employment.

In addition, employees may enjoy access to:

·       OMERS defined pension plan

·       Vacation entitlements

·       Employee wellness and assistance programs and resources

·       Ongoing training and education opportunities

·       Flexible work arrangements

·       Corporate perks such as discounted transit and fitness passes

·       Learning & development resources and networks

·       Relocation assistance and local resources

To learn more about working at the City of Kingston, click here.

Learn more about what makes Kingston so special on PossibleMadeHere.org

How to apply

Submit your online application by 11:59 PM on the job posting closing date. 

Applicants must demonstrate in their submission how they meet the minimum education and experience requirements of the position. Please include any relevant education documents (degrees, diplomas, or certificates) to your profile.

Accommodations are available at all stages of the recruitment and selection process to support a barrier-free experience for all candidates in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please let us know. For more information, you can contact us at hrcity@cityofkingston.ca .

Thank you to everyone who applies. While we value each application, only those advancing in the recruitment process will be contacted. All personal information will be handled in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Internal applications: https://bit.ly/city-kingston-internal

External applications: https://bit.ly/city-kingston-external

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Our commitment

The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City’s reconciliation initiatives.