Date Posted: 

Nov 26, 2025

Location: 

Belleville

Hours: 

Monday to Friday

Salary:

To Be Determined

Job Duties & Responsibilities:

Client/Office Support

RESPONSIBILITIES:

Client Support

· Greeting visitors, answering phones and directing calls

· Maintaining pickup mail cabinet

· Preparing CRA enclosure letters

· Printing, collating, and saving various tax returns

· Processing payments

· Processing T1’s and other government filings

· Running/reviewing AR statements

· Scanning documents, communications, coordinating logistics, etc.

· Setting up new clients

· Typing, editing, and proofreading documents

· Working on client communications as requested

Office

· Assisting with A/R follow-up

· Arranging lunches/social activities

· Backing up other administration staff

· Completing weekly timesheet and WIP reports

· Completing monthly Partner meeting reports

· Contacting vendors for maintenance, repairs & emergency contacts

· Coordinating and preparing for meetings

· Coordinating couriers and mail

· Distributing Federal & Ontario Budgets

· Keeping office tidy and stocked, including kitchen and supply cabinets

· Maintaining file destruction procedures: updating/sending destruction memo, list and arranging shredding

· Maintaining phone system, copiers and office equipment

· Making bank deposits

· Ordering supplies

· Providing general support for professional staff in the office

· Providing liaison between offices

· Testing Fire alarm & emergency lighting

· Working on other communications or special projects as requested

Qualifications:

· Post-secondary diploma in Business Administration or related field is preferred

· 1-2 years in an administrative role

· Minimum 1 year of administrative experience in a busy professional services environment is preferred

· Proven computer skills including Microsoft Office suite (Word, Excel, Outlook)

· Experience delivering outstanding Client service and representing the Firm as the first point of contact with clients

· Possesses excellent communication skills

· Demonstrates organization skills and attention to detail

· Ability to follow directions, instructions/procedures efficiently and accurately

· Developing and maintaining relationships with clients and staff

· Effectively managing, organizing and planning your time

· Ability to work under pressure and with tight deadlines

· Multi-tasking efficiently in a fast-paced environment while meeting deadlines

· Demonstrates strong teaming skills and experience reporting to multiple people

· Ability to work with numbers; demonstrates accuracy

· Ability to work overtime as required including tax busy season

· Ability to work onsite in Belleville, Ontario

How to apply:

If you are interested in this opportunity with a growing, flexible and dynamic organization, please apply by sending your cover letter and resume, to careers@welch.on.ca with subject line “Client/Office Support – Belleville”