Office Administrator Job

The Administrative Assistant plays an important role in the smooth functioning of Rose Scale Ltd and is critical to its success. The position requires excellent administrative support skills and an ability to work in a fast-paced, changing environment to meet the demands of our customers. This position requires a high degree of accuracy, excellent information technology with the ability to prioritize and manage time effectively. We are looking for a motivated and responsible Administrative Assistant to join our growing team! You must be professional and dedicated to delivering great customer service.

As the administrative assistant, you will be accountable for, but not limited to:

Multitasking in a fast-paced environment
Working with managers in placement of field workers
Tracking qualifications and safety certificates of field workers
Assist with inputting customer orders into dispatch system and sending to employees
Receiving Customer PO#s & noting those on timesheets for billing
Supporting account managers to ensure customer requirements are achieved
Keeping organized while dealing with information/request coming from different sources
Providing confidential and time sensitive support
Completing changes on customer portals and software
Producing and distributing correspondence for memos, letters, and forms
Completing general office duties such as filing, scanning documents, data entry
Proofreading and processing customer quotes from the Sales team
Experience/Skills

Mechanical Company experience an asset
Minimum of two (2) years administrative experience
Accounts payable: 1 year (preferred)
One (1) year Dispatch / Service scheduling experience is an asset
Quickbooks, Payroll, AP / AR
Proficient in Microsoft Word and Excel
Strong attention to detail is a must
Positive attitude and good people skills
Excellent phone etiquette
Job Types: Full-time, Permanent

Salary: $50,000.00 to $60,000.00 depending on experience.

Benefits:

Casual dress
Dental care
Disability insurance
Extended health care
Flexible schedule
Life insurance
On-site parking
Schedule:

Monday to Friday days
No weekends
Fully onsite role
Education:

Post-secondary education in office administration, office information technology or a related field or related relevant experience
 

Language:

English