Human Resources and Data Management Specialist
Job Description

This role involves recruiting and supporting staff working with children, youth and families, ensuring compliance with regulations, maintaining employee and client data, and leveraging data for decision-making.

Reporting to: CEO

Duties:
Human Resources Responsibilities:
• Manage the recruitment, onboarding, and training of employees, students and volunteers.
• Maintain accurate employee records, including background checks, certifications, and training compliance
• Ensure compliance with CCEYA regulations, labor laws, and agency policies.
• Handle payroll processing, benefits administration, and scheduling in coordination with finance.
• Support employee performance evaluations, professional development, and retention initiatives.
• Oversee employee relations, conflict resolution, and disciplinary processes following workplace policies.
• Develop and update HR policies, procedures, and training manuals tailored to licensed child care and youth services.

Data Management Responsibilities:
• Maintain a secure and organized HR database for staff records, training logs, and compliance documentation.
• Generate reports on workforce trends, turnover rates, training completion, and staffing needs.
• Oversee client data management, ensuring confidentiality and compliance with privacy laws
• Ensure accurate documentation and reporting for government funding, licensing, and accreditation requirements.
• Utilize HR and case management software (e.g., EMHware) to streamline processes.
• Conduct data audits to ensure compliance with child protection policies and reporting standards.
• Other duties as required

Requirements:
• Degree in Human Resources, Social Work, Business Administration, Data Management, or a related field.
• Experience in HR, data management, or administrative roles within child and youth services, social work, or non-profits.
• Knowledge of licensed child care regulations, privacy laws, and labor laws.
• Proficiency in HR software, case management systems, and Microsoft Office (Excel, Word, Power BI, etc.).
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills
• Ability to handle confidential and sensitive information responsibly.
• Experience with child and youth-focused organizations, social services, or government-funded programs.
• Familiarity with payroll systems.
• Background in workforce planning, scheduling, or employee training within a child and youth agency.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying reasoning.
• Attention to detail in all areas of work, meticulous records maintenance skills.
• Ability to work under pressure and meet set deadlines.
• Must have a valid Ontario Drivers License and use of a personal vehicle for transportation to NHCS sites if necessary
• Must have a clear recent Criminal Reference Check and CPIN Children’s Aid Check

Terms
Full-time position 35 hours/wk, Probation salary $57657.60/year with benefits after one month. NHCS reserves the right to limit the notice entitlement upon termination to the minimum standards of the Employment Standards Act. For more information on this position or to send resume and cover letter please reference the Human Resources and Data Management position attention to Jessica Anderson, CEO at careers@nhcs.ca by February 23rd, 2025 c/o North Hastings Children’s Services, 20 Hastings Heritage Way, Bancroft ON K0L 1C0.

North Hastings Children’s Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection