Maintenance Staff

Company Details

ALBERT COLLEGE
Job Description

Title: Maintenance Staff

Reports to: Facilities and Operations Manager

GOALS OF MAINTENANCE/HOUSEKEEPING DEPARTMENT:

To advance the mission and strategic plan of Albert College by continuously striving to maintain an attractive, sanitary, safe and well maintained facility for all of the Albert family including students, staff, alumni and parents.

PRIMARY FUNCTIONS:

Maintenance Staff will maintain all facilities and equipment of Albert College under the supervision of the Facilities and Operations Manager and in conjunction with the Custodial and Housekeeping staff.

They will provide high quality maintenance and janitorial services for our students and staff that maintains the appearance, upkeep and functioning of the entire College and grounds. In addition, they will provide cost-effective management of resources while promoting health and safety of workers.

This position is comprehensive and requires an organized, energetic and diligent approach.

RESPONSIBILITIES:

Maintenance (general) – Working under the supervision of the Facilities and Operations Manager:

1. Maintain the overall functionality of the facilities operation. Interact with staff, contractors and others regarding projects or operations; provide technical guidance for on-going facilities maintenance, renovation and construction projects.

2. Assist staff with special events, extra-curricular activities and coordinate all physical requirements for conferences/meetings/events requiring room set-ups/take downs and special needs.

3. Respond to fire and flood restoration and emergency services as coordinated by Facilities and Operations Manager; perform damage assessment and control; implement short-term accommodations/storage requirements; arrange for the itemization of College assets and care of students’ personal effects; arrange for cleaning equipment/services and the replacement of damaged goods.

4. Assess and report all equipment, property, and facility damages to the appropriate supervisor.

Interior Maintenance:

1. Carry out any scheduled preventative light maintenance and report any other maintenance needs to the Facilities and Operations Manager.

2. Attend to any light maintenance or repair tasks as appropriate (e.g., painting, light bulbs, loose screws, etc.)

3. Arrange for any other maintenance work orders as necessary in consultation with the Facilities and Operations Manager.

4. Become acquainted with the operation of heating and air conditioning units, as well as the in-ground sprinkler system, and regulate as required. Report any problems to the Facilities and Operations Manager.

5. Facilitate regular inspection of fire extinguishers with appointed maintenance personnel and assist staff in maintaining safe paths of egress for fire safety.

Exterior Maintenance:

1. Clear any snow from all entrances, exits, walkways and asphalt play surfaces. Consult with the Facilities and Operations Manager and liaise with junior school department for support, if required. Monitor paths, entrances and stairs for ice during the school day and apply de-icer/sand to ensure safety of students, staff, visitors and parents.

2. Liaise with the Facilities and Operations Manager regarding any snow removal concerns involving parking lot or walkways.

3. Empty exterior garbage cans around the Senior School building.

4. Inspect grounds around all campuses (Senior School, Junior School, Early Primary Learning Centre/Victoria Manor) regularly to ensure parking lot, playground and all entranceways are clean and free of litter and in good repair. Monitor the condition of exterior lighting and replace bulbs as necessary. Report any damage or problems to the Facilities and Operations Manager.

5. Clean exterior windows as required. In the case of windows, which are above step height, arrange for window cleaners.

ADMINISTRATION DUTIES (general)

Health & Safety:

Maintain and uphold all of the College’s Health and Safety Policies including but not limited to following safe work procedures, knowing and complying with all the laws and regulations, reporting any injury or illness immediately, reporting unsafe acts and conditions along with the overriding principle of taking reasonable precautions in the circumstances to protect themselves.

ADMINISTRATION DUTIES (specific)

1. Serve on the Joint Health & Safety Committee and other ad hoc committees.

2. Be a proactive advocate of compliance for proper safety procedures as indicated in the Occupational Health and Safety Act, the Workplace Hazardous Materials Information System (WHMIS) and related regulations.

3. Reinforce departmental policies and procedures on work standards that promote the health and safety of workers and the preservation of resources.

4. Ensure guidelines and procedures to secure buildings, people and assets are followed.

5. Maintain professional security services for the protection of persons and property.

JANITORIAL DUTIES (when required or upon absences)

Under direct supervision, the Maintenance Staff will mop, wax, sweep, vacuum, and dust; wash walls, washroom fixtures and windows; empty trash and recycling in and around school facilities; move furniture including desks, file cabinets, and chairs if necessary to facilitate cleaning; check and replace bathroom consumables; restock copy machine supplies; advise Facilities and Operations Manager regarding supplies; and perform other related duties as assigned.

JANITORIAL DUTIES (specific)

1. Clean washrooms, hallways, Chapel, front rotunda, locker rooms, gymnasium, classrooms, offices, Health Centre, staff rooms and other areas of the school as assigned or as the need is identified by the Facilities and Operations Manager.

2. Disinfect surface areas regularly (e.g. drinking fountains, sinks, faucets, door knobs, crash bars, telephone handsets, etc.)

3. Ensure entrances and locker rooms are cleaned while the school is in session and during school events.

4. Ensure entrance grates and mats are cleaned and maintained regularly. Ensure that exterior entrances are swept and free of debris.

5. Dust mop, wash and wax floors.

6. Dust and vacuum all areas regularly.

7. Erase and clean chalkboards/whiteboards and chalk rails regularly.

8. Empty garbage in all interior rooms, as well as exterior trash cans, and pick up garbage in and around the perimeter of the property.

9. Empty and process recycling as required including taking bins to the curb for Victoria Manor and Junior School prior to scheduled collection days.

10. Empty dehumidifiers.

11. Clean interior and exterior windows.

12. Clear snow from all entrances and stairs and support Junior School snow removal as required. Monitor paths, entrances and stairs for ice during the school day and apply de-icer to ensure safety of students, staff, visitors and parents.

13. Water plants as required.

14. Wash cleaning rags regularly.

15. Wash and treat dust mops regularly.

16. Organize and maintain cleaning closets and mechanical room in a tidy and presentable state that permits easy access to materials and service panels.

17. Clean scuff marks from walls and floors.

18. Assist with cleaning dining room.

19. Unlock the school and lock facilities at the end of day or shift. Ensure all windows are closed.

20. Deliver goods to specific areas of the school, when items are delivered to the front office.

21. Move various items around school to support program and teaching staff.

22. Be available for duty coverage for special events.

23. Prepare for special functions (e.g., Board meetings, tournaments, evening events, etc.) by cleaning the respective areas well, setting-up seating, doors mats, coat racks, etc., and ensuring that washroom facilities are clean and presentable.

24. Any other duties as assigned.

COMMUNICATION PROTOCOL

As Maintenance Staff in a school setting, they may become aware of information related to students or families during the course of the school year. The College expects its staff to conduct itself with appropriate discretion and refrain from discussing matters which are the domain of faculty and administration. This applies to communication during the working day and beyond.
The College also expects that Maintenance Staff will use the school’s communications systems (i.e., telephone, e-mail, facsimile, etc.) and will adhere to the highest forms of professionalism and integrity. Please consult the Administrative Policy Manual for any clarification.

WORKING CONDITIONS

Work is primarily performed indoors, although outside work is also required with exposure to varying weather conditions.

This person will be required to do heavy lifting, bending and reaching. While performing the duties of this job, the employee must regularly stand and see; orally communicate; hear, reach with arms and hands to handle or feel objects, tools and controls; stoop, kneel, crouch and control machinery using light hand grasp and fine manipulation; walk, climb, crawl into confined spaces, use forceful hand grasp, rotate neck left and right, bend neck forward and backward and lift and/or move up to 50 pounds. Necessary aptitudes include understanding written and oral instructions, finger and manual dexterity, and eye/hand/foot coordination.

Specific vision abilities include near and far vision to read labels, dials and operate some machinery (e.g., snow blower, thermostats, fire panel, sprinkler controls, etc.)

Work environment includes exposure to electrical hazards, toxic or caustic chemicals, dust, fumes and wet and slippery conditions.

The noise level is modest.

SKILLS REQUIRED

Knowledge of: environmental controls and electrical systems; building maintenance and construction techniques and standards; worker’s compensation; occupational health and safety; Workplace Hazardous Materials Information System (WHMIS); Material Safety Data Sheets (MSDS); Building and Fire Codes.

Familiarity with: contracts; insurance; applicable Codes, Acts regulations and legislation; standard operating procedures; College policies and procedures.

Possesses excellent: interpersonal, supervisory; communication; organizational skills; negotiation skills; consultation and conflict resolution skills; problem solving skills; and analytical and decision-making skills.

Ability to work effectively with staff, students, trustees, contractors, architects, and trades people.

Demonstrate effective time management, financial management, and project management skills.

Understanding and ability to use some equipment, machinery and computers.

JOB SPECIFICATIONS

The Maintenance Staff will also be expected to take part in W.H.M.I.S. training and ensure that the College complies with appropriate legislation in the handling of all janitorial and maintenance materials. Successful completion of Level I and II Certification (Occupational Health and Safety Act) is required.

Minimum Qualifications — Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: High school diploma or equivalent. Experience: Prior maintenance, administration and janitorial experience preferred.

Working Hours: 7:00 a.m. – 4:00 p.m. (timing of breaks and lunch to be determined by supervisor in consideration of program needs). A maximum of ten Saturdays per calendar year are also required. Saturday shifts are four hours/shift.

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.